A few notes and questions. Please provide feedback in the comments or contact me directly (margaret.wall@utoronto.ca/416-576-2862). Thanks!
- We are investigating how best to facilitate editing access to records in the registry for those external to U of T. Any library will be able to add records once they have contacted me to set up an account. We want to make sure you can also make edits down the road without intervention from us.
- Authority records - Drupal does not allow for the creation of authority records (for example, for department name), so we are considering creating fields in the metadata entry form in which to record past department names, for example. There will be a prompt to complete the field and it will be the responsibility of the person entering the data to complete it. There will be a link to a list of current department names (www.canada.ca/en/government/dept/) and to the Library of Congress Authorities page to search for the authority record for the department to determine any previous names (www.authorities.loc.gov/).
- RE: the wishlist/function to connect libraries with resources to share - I am looking for feedback as to how to approach this. We could add a field where libraries could list resources they have to share and/or resources they need, and output a list to a page in the registry. Would people come to the site to check? Sign up to watch the page? Perhaps we could set it up to notify you with an e-mail if another party indicates they have a resource you need? Other ideas?
- Here are the metadata fields we are considering including. I would be very appreciative of feedback on these:
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- Digitizing Institution
- Institution Type (Drop-down menu: Government Department, Archives, Historical Society, Academic Library, Public Library, School Library, Special Library (ie. Law, Medical), Other: )
- Institution Address (to be added once at registration)
- Project Contact Name
- Project Contact Email
- Project Contact Phone
- Project and Contents Description
- Are the digitized documents part of an existing or planned digital repository for long term preservation?
- Were any of the publications digitized for this project sourced from another organization (ex. missing documents from a serial collection)? If so, please provide details.
- Project Status (Drop-down menu: Proposed, In the planning phase, In progress, Ongoing, Completed, Other: )
- Approximate Project Start Date
- Completion/Expected Completion Date
- How are the digitized materials accessible? (Check all that apply: Organizational website, intranet, internet, Internet Archive, Scholars Portal, Online library catalogue, Other: )
- Project URL
- Number of documents in the collection
- What jurisdiction do the documents cover? (Drop-down menu: Canadian Federal, Canadian Provincial, Canadian Municipal, Other:)
- Originating Department, Agency or Administrative Unit
- Geographic Coverage
- Are any non-Canadian publications included? If so, please provide details. (Scope of the registry is Canadian, so I'm not sure we really need this field?)
- Original Publication Date of Documents
- Language(s)
- Does your organization have resources to contribute to collaborative digitization projects? (drop-down menu: funding, scanning equipment, staff time to create MD, hosting, etc.)
- Is your organization seeking collaborators for a digitization project? If so, which resources do you require from partner organizations? (drop-down menu: funding, scanning equipment, staff time to create MD, hosting, etc.)
- Was your project collaborative or independent? (If collaborative, list partners)
- Were the documents in this collection digitized in-house or was digitization outsourced?
- Formats included (check all that apply: PDF, Doc, Xls, etc.
- What metadata standard was used to describe the documents in this project?
- Document types included (drop-down, select all that apply - will probably be one type per project - ex. monographs, serials, maps, annual reports, brochures, scientific reports, policy papers, etc.)
- Does your organization have a policy or workflow for digitizing documents?
- Funding source for this project (operating budget, provincial, federal, grants, private funding, other: )
- Do you know of any other digitization projects that should be included in this repository? Please provide details so we can follow up.
- Restrictions on Access?
Looks pretty comprehensive.
ReplyDeleteThis question touches on something very important - nature of the "access". but it appears to be covering various components all at once that perhaps would be more useful to separate?
I'm referring to this question?
"How are the digitized materials accessible? (Check all that apply: Organizational website, intranet, internet, Internet Archive, Scholars Portal, Online library catalogue, Other: )"
I'm wondering if this information gets across what is needed. For example Scholar's Portal content is not necessarily "accessible" to everyone. It's a delivery mechanism.
1. Discovery/Search Collection
There's "discovery" - search the online catalogue by metadata fields, or search full text, browse by department etc. - so how can you search/explore the collection
2. How is this available for use?
- Limited a specific agency/university/campus
- Available to be searched and used by anyone "on site" public access on site only
- Available on request basis (digital ILL type service)
- Available by subscription to ....
- Available publicly.
3. And then is it part of licensed collection, portal, repository other major site - scholar's portal, Internet Archive
The most critical one is "usage rights" ... who can use it and from where.
Thanks for undertaking this. It will be very useful.
Thanks for your feedback! I will reconsider these fields as suggested.
DeleteMargaret
This sounds very useful! Will the registry include items already found in the government's E-Collection and the GALLOP portal?
ReplyDeleteThanks for your feedback! It is possible that the federal departments and agencies which submitted digitized publications/documents to the E-Collection/GALLOP portal will also submit to the registry. I'm not sure if we would just point to the E-Collection/GALLOP portal as entities vs. having departments submit their publications/documents separately to the registry. This is something I would be interested in feedback about. Records in the registry will be at the project level, for example, there could be a record (including all of the metadata elements listed above) for the federal Sessional Papers, which were digitized as a project. I think that would make discovery easier, but this is the first such project I have been involved with, so I am very open to and appreciative of feedback.
ReplyDeleteThanks,
Margaret